Last Updated: March 6, 2026

This privacy policy outlines how "Schoolhouseincentives.com" collects, uses, and protects any information that you give us when you use this website.

What Information We Collect

When you visit, use, or navigate our Services, we may process personal information depending on how you interact with Schoolhouseincentives.com and the Services, the choices you make, and the products and features you use. This includes employee names, divisions within the organization, achievement submissions, points earned, and evidence of completion (e.g., documents or descriptions). No salary, bonus, or other sensitive financial information is stored. No personal medical information or other highly sensitive data is collected.

We don't share your personal information with other 3rd party sites, except as necessary for sub-processors (e.g., for hosting, security, or email services as detailed in our DPA).

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Internal record keeping.
  • We may use the information to improve our products and services.
  • Optimizing approval workflows, tracking achievements, and summarizing points.
Data Subject Rights

Depending on applicable laws (e.g., CCPA/CPRA for California residents), you may request access, correction, deletion, or portability of your personal information. Contact us at [email protected] to exercise these rights. We will respond within the required timelines (e.g., 45 days under CCPA). For schools, we offer assistance with these requests and can provide a DPA upon request.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect online, including encrypted links (e.g., via CloudFlare and Akamai hosting) and authenticated email (via SendGrid). We aim to comply with CCPA/CPRA through measures like data encryption and access controls. The platform maintains automated audit trails that log all changes to achievement submissions, approvals, goal reviews, and user role assignments, including the identity of the user who made each change and the date and time of the change. Authorized school administrators may view and export these audit logs for compliance and accountability purposes. In case of a breach, we notify affected parties promptly (e.g., within 48-72 hours). However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information.

Sub-Processors

We use trusted third parties for hosting (Akamai), security (CloudFlare), and email (SendGrid) to deliver services. These are bound by data protection terms. No data is sold or shared beyond necessary for the Services.

Links to Other Websites

Our website may contain links to other websites for the purpose of fulfilling our business services for billing and communications to you.

Changes to this Privacy Policy

We may update our Privacy Policy from time to time. Thus, we advise you to review this page periodically for any changes. For schools, a Data Processing Addendum (DPA) can supplement this policy for specific compliance needs.

Contact Us

If you have any questions or suggestions about our Privacy Policy, do not hesitate to contact us at [email protected].